Executive Administrator
Kasada
Sydney, NSW, Australia
Posted on Sep 8, 2025
About Kasada
Join us in stopping bad bots, for good! Kasada protects millions of online users everyday. Founded to stop automated bot attacks, we believe the internet should be a safe place for everyone. Bad bots are highly destructive. They take over accounts, steal content, overload systems and infrastructure and cause billions of dollars in damages every year. Seeking to restore trust in the internet, Kasada stops bots at the very first request including those that have never been seen before.
We’ve grown from a few friends working out of a shipping container under the Sydney Harbour Bridge to now operating globally, we’re spread across the world protecting some of the most well-known brands on the face of the earth.
We’re an innately curious team that’s not afraid to bring bold ideas to create better ways of solving problems. We’re looking for people who are passionate about solving some of the most difficult and pressing cybersecurity issues, while having fun doing it!
About the Role
We're looking for a highly capable and proactive Executive Administrator based in Sydney to support our CEO and provide some assistance to other members of the Leadership Team. This role requires someone who can operate independently, think strategically, and move quickly.
You'll manage the CEO’s day-to-day priorities while also providing support to our leadership team and providing light office management. Our Founder and CEO is creative and very sharp technically, you would come in to support and guide him through business priorities.
You’ll thrive here if you're comfortable and energised by working in ambiguity, confident in making decisions with limited direction, and skilled at navigating a fast-moving, evolving environment. Strong knowledge of traditional office application, and a willingness and a propensity to adopt new technologies, including AI.
CEO Support
- Serve as a strategic and administrative partner to the CEO—managing scheduling, inbox, travel, and daily priorities.
- Help the CEO stay focused on what matters most by anticipating needs and taking initiative - act as a gatekeeper for the CEO’s time, prioritising competing demands and requests
- Understand the team dynamics:
- Assist in managing team PTO (incl alignment, comms, approvals)
- Ensure regularly communication flows (1:1 meetings, performance management, feedback loops)
- Prepare agendas, actively track follow-ups, and ensure follow-through on key items.
- Draft, review, or organise key documents, presentations, and communications.
- Manage, co-ordinate & book CEO travel
- Manage Board logistics including scheduling of board meetings (typically quarterly) and dinners. Build relations with board member EAs as required to ensure an effective process.
Leadership Team Assistance
- Provide EA support for the Chief Revenue Officer in respect of diary management, travel bookings and team co-ordination.
- Ad hoc diary management for the Chief Financial Officer
- Help coordinate in-person meetings or leadership events as needed (often in collaboration with the COO).
- Be prepared to pitch in and help other Leadership Team members as required, capacity permitting
Office Management Support
- Oversee day-to-day operations of our Sydney office, including stocking supplies and coordinating any facility needs. Working with our facility Stone and Chalk managing onboarding new hires into the office.
- Implement and plan alongside our People Experience Team monthly socials in the office driving both engagement and fun.
- Leverage our facilities to drive team building, wellbeing, and collaboration among our Sydney based employees and visitors.
- Act as the go-to contact for employees with office-related needs or questions.
- Support to LT members for tasks like travel booking and meeting coordination.
- Diary support for our CRO/CFTO
- Help coordinate in-person meetings or leadership events as needed.
What you’ll bring;
- 5+ years in a Senior Executive Assistant, Administrator, Office Manager, or similar role.
- Proven ability to work autonomously and adapt in a dynamic environment.
- High level of discretion, organisation, and attention to detail.
- Strong written and verbal communication skills.
- A sense of ease and curious collaboration across the organisation.
- Based in Sydney, with flexibility to work from the office several times throughout the month
- Familiarity with Google Workspace, Slack, Canva, & Monday.com. Knowledge with Jira and Confluence, and knowledge of key AI tools such as ChatGPT is a plus!
The Benefits of being a Kasadian
We want to ensure Kasada remains a great place to work and a place to do great work. It's important to us to build an inclusive environment where you can realize your full potential. We are a highly collaborative team regardless of location, placing a strong emphasis on our core values; and we have designed our benefits package so you can thrive, both inside and outside of work:
- A stake in Kasada’s global success with equity/stock options
- Flexible working hours and arrangements - Create a schedule that suits you
- Support for growing families - Generous parental leave allowances and resources to help in the lead up, during and after parental leave.
- Resources for well-being to support your growth including our EAP - confidential counselling for you and your loved ones
- Birthday leave
- Wellness leave
- An action packed calendar of fun in-person and virtual events
Sound interesting? What’s next?
Hit the apply button and one of our team will set up an exploratory, confidential discussion. We have designed our hiring process to be streamlined and thorough so everyone can make the right call on whether it is the right move for you. We are an inclusive team and this extends to all candidates that interview with us. Interviews are conducted virtually however if you want to come onsite - just ask! When you apply, please tell us the pronouns you use and any adjustments you may need during the interview process, we want to ensure you are set up for success in every conversation.
Still with us? Just a little bit more…
Research shows that women and other marginalized individuals tend to only apply when they check every box. We’re always keen to broaden our perspective, so if you think you have what it takes, but don't necessarily meet every single point above, please still get in touch, we'd love to have a chat and see if you could be a great addition to the team!
Please note: Kasada is an e-verify employer (US based applicants only)
